Renewal Request
Each grant is valid for 60 days. During that time, we can process invoices that you submit.
Regardless of the dates of service on the invoices, you must complete a Renewal Request before we can process invoices submitted after 60 days.
Submitting Invoices
Invoices need to be sent to us from you, not your provider. By forwarding them to us you are affirming that each bill accurately reflects the services that were provided.
To forward invoices:
- Fax invoices to 816-561-7635. Please include your account number on the first page.
- Email invoices as attachments to inbox@nfcsn.org. Please include your account number in the filename. Attachments can be PDF, Excel, Word, or a common graphics format such as JPG, PNG, or GIF.
- Email invoices that are not attachments to info@nfcsn.org.
Our turn-around time is typically 5-10 business days. You will receive an email from accounting@principlefoundation.org each time we make a payment on your behalf.
You are responsible for paying any remaining difference. Failure to pay your portion may result in termination of the grant.
Travel Reimbursement Policy
If your grant includes are provision for travel for the Christian Science nurse or practitioner, the reimbursement policy is as follows:
- Local travel (if driving one’s own car) — Mileage may be reimbursed up to 50 cents/mile.
- Tolls and parking are reimbursable with receipts.
- Travel time up to $20/hour (rounded to the nearest quarter hour) is reimbursable for visiting and private duty CS nurses whose round-trip driving time is at least one hour and whose billable CS nursing hours for the day are less than six.
- Local travel using public transportation (bus, subway, train) — With receipts, fares are reimbursable; travel time is not.
- Local travel using on-call transportation (Uber, Lyft, shuttle, taxi service) — With receipts fares are reimbursable for the fare paid or at a rate of 50 cents/mile, whichever is less.
- Long-distance travel (by car if driving oneself) — 50 cents/mile up to a maximum of $500. Tolls and parking are reimbursable with receipts. Travel time, meals, rental car, and lodging are not reimbursable.
- Long distance travel (by air or train) — Coach fare, baggage fees, shuttle or other on-call transportation, and parking are reimbursable with receipts after travel is completed. Coach fare paid with points is not reimbursable. Travel time, meals, and lodging are not reimbursable.
Supplies Reimbursement Policy
When Christian Science nursing care takes place in the home, a grant may include a provision for supplies — which is our shorthand for nursing care supplies (such as bandages), equipment (such as adjustable beds and chairs), and home modifications (such as grab bars). Personal and comfort items (such as food, tissues, trash can liners, bedding, rugs, etc.) are typically not reimbursable.
With proper documentation and reasonable efforts to demonstrate economy, reimbursements are handled as follows:
- Reimbursement for supplies:
- When paid for by the patient, we require receipts for reimbursement.
- When paid for by the Christian Science nurse and itemized on the invoice, we typically do not require receipts but would expect them to be available upon request. If not itemized on an invoice, then receipts are required.
- Reimbursement for equipment rental/purchase and home modifications:
- Receipts are required regardless of who makes the purchase.
- Prior approval based on at least two estimates is usually required.
- Equipment rental is preferred.